RIVER HEADS PROGRESS ASSOCIATION

STRATEGIC PLAN 2013-2018

 

DELIVERABLE

PERSON/S RESPONSIBLE

TIMEFRAME

RESOURCES

KPI

COMMENTS

1.  Membership(a) Increase

membership

 

 

 

(b) Membership

cards

 

 

 

© Membership list

 

 

 

4. Membership Draw

Management Committee

 

 

 

 

Registrar/Asst Treasurer

 

 

 

 

Registrar

 

 

 

Management Committee

Ongoing – 5 years

 

 

 

Ongoing

 

 

 

 

Ongoing

 

 

 

Ongoing

Staffing – flyers printed

Staffing – letterbox drop

Word of mouth

 

Cardboard

Printer

Personnel

 

 

Paper & printing

Personnel

 

 

Current membership list/barrell

 

Membership increased by 100%

 

 

 

Cards designed, printed and distributed

 

 

 

Membership list prepared and kept current

 

Membership draw popular with patrons

 

 

 

2.  Strategic Plan President/Management Committee 

President

Jan 2013 

 

Jan 2013

Planning Workshop 

 

Workshop results collated

Conducted and plans formulated 

Strategic Plan in place

 

 

 

 3.  Governance President/Secretary

 

 

Management Committee

Ongoing

 

 

Ongoing

Review Constitution annually

 

Review Assn Bi-Laws

Constitution reviewed

 

 

Bi-laws reviewed

 

 

 

4. ProfileIncrease Assn. profile Publicity Officer/Sub-committee

 

 

 

Vice President

 

 

Management Committee

 

 

 

Management Committee

 

 

 

 

Publicity Officer/Sub-committee

 

 

Management Committee

 

 

 

Management Committee

 

 

 

 

Management Committee

 

 

 

Management

Committee

 

 

 

 

Review Editor/Management Committee

 

Management Committee

 

 

 

President/Webmaster

Ongoing

 

 

 

 

Ongoing

 

 

Ongoing

 

 

 

December 2013

 

 

 

 

December 2013

 

 

 

Ongoing

 

 

 

Yearly

 

 

 

 

Ongoing

 

 

 

Ongoing

 

 

 

 

 

March, 2013

 

 

 

Ongoing

 

 

 

Ongoing

Staffing –   Advertising

–      Stationery

–      Printing

–      Software

 

Delegate – Council meetings attendance

 

Staffing – Grant applications preparation

 

Discussion forum and community survey in RHR

 

 

Column in local paper TV advert

 

 

Notice Board advertising

 

 

Function for invited guests

 

 

 

Sponsorship proposal

 

 

 

Review delivery – expand distribution

 

 

 

 

Review upgrade and new software

 

 

Review Photocopier/printer

 

 

Website upgrade

 

 

Sufficient personnel retained and/or recruited to perform tasks

 

RHPA represented at all Council meetings

 

Grant applications prepared and submitted

 

 

Active community participation in survey and discussion forum

 

Weekly column in local paper & TV advert

 

 

What’s on at RH regularly updated

 

 

RH promoted in local, state & federal govt and high profile businesses

 

Various levels of sponsorship reviewed and expanded

 

Review delivery via email expanded and hard copy

Available at shopping village

 

Review upgraded and new software installed

 

 

Photocopier/printer reviewed

 

 

Website content upgraded and expanded eg. include community assistance programs etc.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.  Pontoon Jetty, road upgrade and walkway to ramp        Projects Management Committee/FCRC/Govt December 2013 Lobbying Council and Governments  Pontoon built and commissionedRoad upgraded

Walkway finished

 

6Community Hall Management Committee 

 

 

President/Kitchen Co-ordinator

 

Kitchen Co-ordinator/Management Committee

 

Bar Co-ordinator/Management Committee

 

 

 

 

 

 

 

 

Management Committee

 

 

Management Committee

 

 

 

 

 

 

 

 

 

 

 

 

Registrar/Management Committee

 

Management Committee/Events Co-ordinator

 

 

 

 

 

 

 

Asst Sec/President

 

 

 

 

 

Management Committee

 

 

 

 

 

Management Committee

 

 

 

 

 

 

 

 

General Committee

 

 

 

General Committee

 

 

 

 

Management Committee

 

 

 

 

 

 

 

Ongoing 

 

 

Annually

 

 

Annually

 

 

 

Dec 2014

 

 

Annually

 

 

Ongoing

 

 

 

 

December 2013

 

 

Ongoing

 

 

June, 2013

December, 2015

 

 

 

 

 

December, 2015

 

Ongoing

 

 

June, 2013

 

 

 

Ongoing

 

 

 

 

June 2013

 

 

 

 

 

Dec 2013

 

 

 

 

 

Ongoing

 

 

 

 

 

 

 

 

December 2013

 

 

 

December 2013

 

 

 

 

June, 2014

 

 

 

 

Kitchen upgrade to include cold room 

 

Food Licences

 

 

Food menus

 

 

 

Bar

 

 

Liquor Licence

 

 

Liquor supplies – preferred suppliers contra deals

 

 

Kitchen Upgrade

 

 

Hall furniture

 

 

Grant

Renovation plans

Hall extended and renovated to include more toilets, showers, meeting rooms, sunset deck/lounge, expanded bar area,

 

 

Dress & behaviour code

 

 

Functions – weddings, seminars, ceremonies – packages prepared

 

 

Functions

 

 

 

 

Hiring policy review

 

 

 

 

 

Roll of Honour Board

 

 

 

 

 

Duty Officer

Security personnel

 

 

 

 

 

 

 

Rivers Café & Bar

 

 

 

River Heads aggressively promoted – eg RiverFest, Motel Accommodation

 

Full liquor licence

 

 

 

Kitchen upgraded & operational 

 

Food Licences renewed

 

 

Menus reviewed and upgraded if necessary, including pricing

 

Bar area extended and upgraded

 

Liquor licence renewed and/or upgraded

 

Variety of liquor upgraded – contra deals established with suppliers

 

Cold room established and kitchen expanded

 

Furniture reviewed and purchased if necessary

 

Grant money obtained

Plans prepared and submitted to Council

 

 

 

 

 

Renovation complete

 

In place and adhered to

 

 

Packages prepared & Increased number of private functions

 

 

Increased hall usage –  50% increase in number of hirings

 

 

Hall hiring guidelines reviewed

Hiring policy reviewed and any changes incorporated

 

Roll of Honour Board designed

Recipients of recognition identified – guidelines established

 

Duty Officer in attendance at each community function

List of duties for Duty Officer prepared

Usage of professional security personnel investigated

 

Better promotion and increased patronage and opening hours

 

RiverFest expanded

Motel established

Area profile lifted

 

 

Applied for and obtained

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Completed

Completed

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7Transport Management Committee June, 2013 Grant applied for to fund community bus Grant obtained and community bus purchased 

Bus available to transport patrons from their homes to hall and return

 

Bus available for fundraising and social activities

 

Bus available to transport senior citizens to activities and functions

 

8. Community      Garden Management Committee/FCRC January, 2013 Community garden near HallRun-off area re-positioned Volunteers recruitedRun-off area re-positioned

Garden established

 

Completed

9. Sporting       facilities Management Committee/FCRC June, 2015 Sporting facilities TBA Sub-committee formedPlans drawn up

Council approval

Plans approved

Grant monies applied for

Grant secured

Contractors engaged

Facilities established

 

 

10. Conference       facilities Management Committee/FCRC June, 2015 Conference facilities Sub-committee formedPlans drawn up

Council approached

Council permission

Possible partnerships sought and obtained

Plans approved

Grant applied for

Grant secured

Contractors engaged

Facilities established

 

11.  River Heads Reserve Sub-committee/Management Committee/FCRC June, 2018 Reserve expansion
  • Toilet facilities completed
  • Playing fields established and functioning & RH sporting clubs established
  • Walk/cycleway completed
  • Dog off-leash area completed
  • Children’s playground area completed
  • BBQ/Picnic area completed
  • Birdwatching tower completed
  • Boardwalk through conservation area completed

 

12.  Ramp to Hall Boardwalk Sub-Committee/Management Committee/FCRC June 2018 Foreshore boardwalk from ramp to hall Grant applied for and obtainedCouncil approval obtained

Contractors engaged

Volunteers recruited

Boardwalk completed

 

 

 

 

 

 

 

13.  River Heads Chapel Management Committee/FCRC December 2014 Chapel/gazebo structure in hall grounds Grant applied for and obtainedCouncil approval obtained

Contractors engaged

Volunteers recruited

Chapel completed

Ceremonies conducted

 

14.  Public Transport Management Committee December 2013 Lobby Council State Govt establish regular public transport link Public transport link established  
15.  Fraser Drive Reserve Sub-Committee/Management Committee/FCRC January, 2013 Establish and name Reserve area in Fraser Drive Reserve established and named

Completed – Kingfisher Park

16.  New Lease Management Committee/FCRC January, 2013 Undertake new lease with FCRC to include hall grounds New Lease signed off and completed

Completed

17.  Birdfeeding Facility Management Committee/FCRC June, 2013 Seek Council permission to establish birdfeeding tourist attraction in northern end hall grounds Permission grantedBirdfeeders installed

Facility promoted and established as tourist attraction

 

18.  Sporting Teams/activities Management Committee June, 2013 Encourage, establish and possibly subsidise various RH sporting teams Teams established and participating

 

 

 

 

THIS PLAN IS FLUID AND WILL BE REVIEWED ANNUALLY

 

 

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