RIVER HEADS PROGRESS ASSOCIATION

STRATEGIC PLAN 2009-2013

 

DELIVERABLE

PERSON/S RESPONSIBLE

TIMEFRAME

RESOURCES

KPI

COMMENTS

1.  Membership

(a) Increase

membership

 

(b) Membership

cards

 

 

 

© Membership list

 

 

 

4. Membership Draw

 

Management Committee

 

 

Registrar/Asst Treasurer/Publicity Officer

 

Registrar

 

 

 

Management Committee/Frank Bowen

 

Dec 2009

 

 

 

Dec 2009

 

 

 

Dec 2009

 

 

 

Dec 2009

 

Staffing – flyers printed

Staffing – letterbox drop

Word of mouth

Cardboard

Printer

Personnel

 

Paper & printing

Personnel

 

 

Current membership list/barrell

 

 

Membership increased by 100%

 

 

Cards designed, printed and distributed

 

Membership list prepared and kept current

 

Membership draw re-introduced

 

 

Delivered

 

 

 

Delivered

 

 

 

Delivered

 

 

 

Delivered

2.  Strategic Plan President/Management Committee

 

President/Management Committee

 

President

Dec 2009

 

 

Dec 2009

 

 

Dec 2009

Survey

 

 

Planning Workshop

 

 

Workshop results collated

Survey conducted & results analysed

 

Conducted and plans formulated

 

Strategic Plan in place

 

 

Delivered

 

Delivered

 

 

Delivered

 

3.  Governance

 

President/Secretary

 

 

Management Committee

 

Dec 2009

 

 

March, 2010

 

Prepare and adopt new constitution

 

Draft Assn Bi-Laws

 

New Constitution approved by OFT

 

Bi-laws drafted and adopted

 

 

Delivered

 

 

Delivered

4. Profile

Increase Assn. profile

 

Publicity Officer/Sub-committee

 

 

 

Vice President

 

 

Management Committee

 

 

Management Committee

 

 

 

Publicity Officer/Sub-committee

 

 

Bar Co-ordinator

 

 

 

Management Committee

 

 

 

Publicity Officer/Management Committee

 

Publicity Officer/Asst Editor

 

 

 

Publicity Officer/Management Committee

 

Management Committee

 

Publicity Officer/Management Committee

 

June 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dec 2009

 

 

 

Dec 2009

 

 

 

 

June, 2010

 

 

 

March, 2010

 

 

June, 2010

 

Staffing –   Advertising

–      Stationery

–      Printing

–      Software

 

Delegate – Council meetings attendance

 

Staffing – Grant applications preparation

 

Discussion forum and community survey in RHR

 

 

Staffing – Column in local paper TV advert

 

 

Notice Board advertising

 

 

Function for invited guests

 

 

 

Sponsorship proposal

 

 

 

Review delivery

 

 

 

 

Review upgrade

 

 

 

Photocopier/printer

 

 

Website upgrade

 

 

 

Sufficient personnel recruited to perform tasks

 

 

RHPA represented at all Council meetings

 

Grant applications prepared and submitted

 

Active community participation in survey and discussion forum

 

Weekly column in local paper & TV advert

 

 

 

 

What’s on at RH regularly updated

 

 

RH promoted in local, state & federal govt and high profile businesses

 

Various levels of sponsorship available

Sponsorship received

 

Review delivery re-introduced

Printing & Delivery personnel recruited

 

Review upgraded

 

 

 

Photocopier/printer upgraded

 

Website content upgraded and expanded eg. include community assistance programs etc.

 

 

 

 

 

 

 

Delivered

 

 

Delivered but ongoing

 

 

Delivered

 

 

 

 

 

 

 

Delivered

 

 

 

 

 

 

 

 

 

Delivered

 

 

 

Delivered

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.  Kingfisher and

     Pontoon Jetty  

     Projects

Management Committee June, 2010 Lobbying Council and Governments

Sponsors

Project Plan

Facility Plan

Kingfisher established in area

Pontoon built and commissioned

 

6Community Hall Management Committee

 

President/Kitchen Co-ordinator

 

Kitchen Co-ordinator/Management Committee

 

Bar Co-ordinator

 

 

 

 

 

 

 

 

 

Management Committee

 

 

Management Committee

 

 

 

 

 

 

Registrar/Management Committee

 

Management Committee/Events Co-ordinator

 

 

 

 

Asst Sec/President

 

 

 

 

 

Management Committee

 

Publicity Officer/Management Committee

 

 

 

Management Committee

 

 

 

Management Committee

 

 

 

 

General Committee

 

 

 

Management Committee

 

Management Committee

 

 

 

 

Dec 2009

 

 

 

 

 

 

 

 

 

June, 2010

 

 

Dec 2009

 

 

 

Dec 2009

 

 

Dec 2010

 

 

February, 2011

 

 

June, 2010

 

 

 

 

 

December, 2009

 

December, 2012

 

December, 2012

 

 

December 2009

 

 

January, 2010

 

 

June, 2010

 

 

June, 2010

 

 

 

 

 

June 2011

 

 

 

 

March, 2010

 

 

 

 

 

Dec 2009

 

 

 

Dec 2011

 

 

June 2012

 

 

Dec 2011

 

Kitchen upgrade (Stage 1)

 

Food Licences

 

 

Food menus

 

 

 

Bar

 

 

Liquor Licence

 

 

 

Liquor supplies

 

 

Kitchen Upgrade (Stage 2)

 

Hall furniture

 

 

Grant

Deck cover

Clear drops

Ceiling fans

 

 

Dress & behaviour code

 

 

Functions

 

 

Functions

 

 

 

Hiring

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Roll of Honour Board

 

 

 

 

Duty Officer

 

 

 

 

 

Cafe Name

 

 

 

Full liquor licence

 

 

Gaming Licence

 

 

Paid employees

 

 

 

Kitchen upgraded & operational

 

Food Licences obtained

 

 

Menus upgraded

 

 

 

Bar area upgraded

New glass washer

 

Liquor licence renewed and/or upgraded

 

Variety of liquor upgraded

 

 

Cold room established

 

 

New furniture purchased

 

Grant money obtained

Deck fully covered

Clear drops installed

Ceiling fans installed

 

 

Dress & behaviour code compliance

 

Increased number of private functions

 

Increased number of community functions/activities.

 

Hall hiring guidelines reviewed

 

New hall policy adopted

 

 

Hall promoted for functions

 

50% increase in number of hirings

 

 

 

 

Roll of Honour Board designed

Recipients of recognition identified

 

Duty Officer in attendance at each community function

List of duties for Duty Officer prepared

 

Cafe re-named to better reflect area

 

 

Applied for and obtained

 

Applied for and obtained

 

  • General Manager
  • Bar Manager
  • Kitchen Manager
  • Caretaker

Delivered

 

 

Delivered

 

 

Delivered

 

 

 

 

Delivered

 

 

Delivered

 

 

 

Delivered

 

 

 

 

 

 

 

 

Delivered

Delivered

 

 

 

Delivered

 

 

 

 

 

 

 

 

 

Delivered

 

 

Delivered

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Delivered

 

 

 

 

Delivered

7Transport Management Committee June, 2011 Grant applied for to fund community bus Grant obtained and community bus purchased

 

Bus available to transport patrons from their homes to hall and return

 

Bus available for fundraising and social activities

 

Bus available to transport senior citizens to activities and functions

 

8. Community 

    Garden

Management Committee June, 2010 Community garden near Hall Sub-committee formed

Plans drawn up

Council approached

Council permission obtained

Plans approved

Grant applied for

Grant secured

Volunteers recruited

Garden established

 

9. Sporting  

    facilities

Management Committee June, 2013 Sporting facilities eg

Swimming pool

Skateboard dome

Lawn bowls

Sub-committee formed

Plans drawn up

Council approached

Council approval

Plans approved

Grant monies applied for

Grant secured

Contractors engaged

Facilities established

 

 

10. Conference

      facilities

Management Committee June, 2013 Conference facilities Sub-committee formed

Plans drawn up

Council approached

Council permission

Possible partnerships sought and obtained

Plans approved

Grant applied for

Grant secured

Contractors engaged

Facilities established

 

 

THIS PLAN IS FLUID AND WILL BE REVIEWED ANNUALLY

 

 

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